SOP – Fiverr Website Project Task Creation (ClickUp & Discord)

🎯 Objective 
 Create a single, repeatable system for setting up Fiverr website projects in ClickUp so no critical detail is missed and every team member works from the same source of truth. 
 
 🧱 Scope 
 This SOP applies to all Fiverr website development projects without exception. 
 
 🛠️ Tool Used 
 
 ClickUp (Task Template: Client's Fiverr Username – Project Type ) 
 
 
 🧭 Step-by-Step Process (With Screenshots) 
 Follow these steps in the same order every time. Insert the relevant screenshot under each step when documenting. 
 
 🔹 Step 1: Click + Task 
 
 Go to the correct Fiverr Website Development list 
 Click + Task (top-right) 
 
 Screenshot: Task button highlighted 
 
 🔹 Step 2: Select the Approved Task Template 
 
 From Pinned Templates , select: 
 Client's Fiverr Username ( Project Type – Pages # ) ( Country ) 
 Do NOT create a blank task 
 
 Screenshot: Template selection dropdown 
 
 
 🔹 Step 3: Open the Newly Created Task 
 
 Once the task is created, click Open 
 You must complete all required fields before moving the status 
 
 Screenshot: Open task button 
 
 
 🔹 Step 4: Rename the Task (Mandatory) 
 Rename the task using this exact format: 
 Client’s Fiverr Username ( Project Type – Pages # ) ( Country ) 
 Example: 
 johnsmith123 ( Project Type ( Need to be Added by Project Manager ) – 5 Pages) (United States) 
 Screenshot: Task title edit 
 
 
 🔹 Step 5: Add Google Drive Link 
 Under Project Files & Chat : 
 
 Paste the main Google Drive folder link 
 
 This folder is the single source of truth for: 
 
 Assets 
 Credentials 
 References 
 
 🚫 No Drive link = task is NOT started 
 Screenshot: Drive link field 
 
 
 🔹 Step 6: Add Subdomain 
 Under Subdomain : 
 
 Add the development subdomain once created 
 
 Example: 
 clientname.jehanzaib007.com 
 Screenshot: Subdomain field 
 
 
 🔹 Step 7: Add Client’s Final Domain 
 Under Client’s Domain : 
 
 Add the live domain on which we will transfer the website once the project scope is completed or client approves the transfer if client already has any active website on the domain. 
 
 Screenshot: Client domain field 
 
 
 🔹 Step 8: Add Inspiration Websites & Notes 
 Under Inspiration Websites : 
 
 Paste all reference links shared by the client 
 Add short notes if required (layout, colors, structure) 
 
 Keep it short and clear. 
 Screenshot: Inspiration websites field 
 
 Like This as well: Any notes based on the inspiration given by the client. 
 
 
 🔹 Step 9: Verify Watchers 
 
 Open Followers / Watchers 
 Confirm core team members are already added by template 
 Do NOT remove watchers 
 
 Screenshot: Watchers panel : It has all of the Managers Admin And Project Completion, Closer Members. 
 
 
 🔹 Step 10: Update Task Status 
 
 Only after all above fields are filled 
 Move task to the appropriate next status (e.g. Under Review ) 
 
 Screenshot: Status changed to Under Review 
 
 
 🔍 Quality Check (Before Moving Status) 
 Before changing the task status from Not Response / Ready to Start : 
 Ensure ALL are filled: 
 
 Correct task title 
 Drive link added 
 Subdomain (if created) 
 Client domain (if available) 
 Inspiration links (if shared) 
 
 
 🟡 Why it Matters 
 If any required field is missing, the task is considered INCOMPLETE — even if work has started. 
 This SOP exists to protect speed, clarity, and quality. Follow it strictly.