# SOP β Handling & Uploading Client Changes (Revisions)
# **π― Objective**
Ensure **all client-requested changes** are:
- Properly documented
- Safely stored
- Clearly communicated
- Correctly tracked in ClickUp
No data loss. No missed instructions. No confusion.
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## **𧱠Scope**
Applies to:
- All Fiverr website projects
- All revision / change requests (1st, 2nd, 3rd⦠onwards)
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## **β οΈ Core Rules (Non-Negotiable)**
- β Never overwrite old files
- β Never rely only on chat memory
- β Never skip screenshots
- β
Every change request must have its **own folder**
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## **π§ Step-by-Step Process**
### **πΉ Step 1: Create Changes Folder (Mandatory)**
In the project Google Drive:
- For first revision:
changes\_1
- For second revision:
changes\_2
- Continue sequentially:
changes\_3, changes\_4 β¦
π« Never rename or reuse an old changes folder.
[](https://wiki.jehanzaib007.com/uploads/images/gallery/2025-12/BLl61MUpyjp3u9G7-image.png)
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### **πΉ Step 2: Capture Client Messages (Proof Required)**
Take **screenshots** of:
- Fiverr **Order Chat**
- Fiverr **Inbox / Conversation Chat ( Using Go Full Page Extension. )**
These screenshots must clearly show:
- Client instructions
- Date & time
- Any links or files mentioned
πΈ Screenshots are mandatory even if the message is βsimpleβ.
[](https://wiki.jehanzaib007.com/uploads/images/gallery/2025-12/3LEMq1ZU8eX1rffv-image.png)
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### **πΉ Step 3: Download All New Client Data**
Download **everything** the client sent, including:
- Images
- PDFs
- Docs
- Links (save in a text file if needed)
- Voice notes (if any)
π« Do NOT rely on external links staying active.
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### **πΉ Step 4: Upload Data to Changes Folder**
Upload the following into the relevant changes\_X folder:
- All downloaded files
- All chat screenshots
- Any notes or clarifications (if required)
Upload using the Upastra Drive And client folder only **account only**
**(no personal accounts allowed).**
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### **πΉ Step 5: Discord Update (Carl-bot β Mandatory)**
In the **clientβs Discord thread β Activity section**:
- Use **Carl-bot quick commands only**
- Do **NOT** type manual messages
Use the command matching the change round:
/changes1 β First round
/changes2 β Second round
/changes3 β Third round
β¦
/changes10 β Tenth round
π Carl-bot already contains predefined messages.
**Rules:**
- Command number must match the Drive folder (changes\_1, changes\_2, etc.)
- Always use the next sequential command
- Never reuse or skip a number
π« If a change round is not logged via Carl-bot, it is **not considered an official revision**.
[](https://wiki.jehanzaib007.com/uploads/images/gallery/2025-12/duKYPCXnjiaTOA4k-image.png)
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### **πΉ Step 6: Update ClickUp Activity**
In the **ClickUp task β Activity / Comments** section:
- Add a short update: **Changes : 1 , Changes : 2**
**Note: For First draft reply also add the positive, negative or moderate feedback from the client based on the client messages.**
[](https://wiki.jehanzaib007.com/uploads/images/gallery/2025-12/92D2sEfQtc1V7OHR-image.png)
### **πΉ Step 7: Update Project Status**
Finally:
- Change the task status to:
##### **New Changes**
π« Do not move the status before all previous steps are completed.
#### **π Quality Check (Before Status Change)**
Confirm all are done:
- - Changes folder created β
- - Screenshots taken β
- - Data downloaded β
- - Files uploaded β
- - Discord updated β
- - ClickUp updated β
**If even ONE item is missing β stop.**