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SOP – Fiverr Website Project Task Creation (ClickUp & Discord)

🎯 Objective

Create a single, repeatable system for setting up Fiverr website projects in ClickUp so no critical detail is missed and every team member works from the same source of truth.

🧱 Scope

This SOP applies to all Fiverr website development projects without exception.

🛠️ Tool Used

  • ClickUp (Task Template: Client's Fiverr Username – Project Type)

🧭 Step-by-Step Process (With Screenshots)

Follow these steps in the same order every time. Insert the relevant screenshot under each step when documenting.

🔹 Step 1: Click + Task

  • Go to the correct Fiverr Website Development list
  • Click + Task (top-right)

Screenshot: Task button highlighted

Open.png

🔹 Step 2: Select the Approved Task Template

  • From Pinned Templates, select:
    Client's Fiverr Username ( Project Type – Pages # ) ( Country )
  • Do NOT create a blank task

Screenshot: Template selection dropdown

Selelct.png

🔹 Step 3: Open the Newly Created Task

  • Once the task is created, click Open
  • You must complete all required fields before moving the status

Screenshot: Open task button

Start.png

🔹 Step 4: Rename the Task (Mandatory)

Rename the task using this exact format:

Client’s Fiverr Username ( Project Type – Pages # ) ( Country )

Example:

johnsmith123 ( Project Type ( Need to be Added by Project Manager ) – 5 Pages) (United States)

Screenshot: Task title edit

Client Name.png

🔹 Step 5: Add Google Drive Link

Under Project Files & Chat:

  • Paste the main Google Drive folder link

This folder is the single source of truth for:

  • Assets
  • Credentials
  • References

Screenshot: Drive link field

Chat.png

🔹 Step 6: Add Subdomain

Under Subdomain:

  • Add the development subdomain once created

Example:

clientname.jehanzaib007.com

Screenshot: Subdomain field

Subdomain.png

🔹 Step 7: Add Client’s Final Domain

Under Client’s Domain:

  • Add the live domain on which we will transfer the website once the project scope is completed or client approves the transfer if client already has any active website on the domain.

Screenshot: Client domain field

Client's Domain.png

🔹 Step 8: Add Inspiration Websites & Notes

Under Inspiration Websites:

  • Paste all reference links shared by the client
  • Add short notes if required (layout, colors, structure)

Keep it short and clear.

Screenshot: Inspiration websites field

Inspiration.png

Like This as well: Any notes based on the inspiration given by the client.

Notes for inpiration.png

🔹 Step 9: Verify Watchers

  • Open Followers / Watchers
  • Confirm core team members are already added by template
  • Do NOT remove watchers

Screenshot: Watchers panel : It has all of the Managers Admin And Project Completion, Closer Members.

Watchers.png

🔹 Step 10: Update Task Status

  • Only after all above fields are filled
  • Move task to the appropriate next status (e.g. Under Review )

Screenshot: Status changed to Under Review

Under Review.png

🔍 Quality Check (Before Moving Status)

Before changing the task status from Not Response / Ready to Start:

Ensure ALL are filled:

  • Correct task title
  • Drive link added
  • Subdomain (if created)
  • Client domain (if available)
  • Inspiration links (if shared)

🟡 Why it Matters

If any required field is missing, the task is considered INCOMPLETE — even if work has started.

This SOP exists to protect speed, clarity, and quality. Follow it strictly.

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