Skip to main content

SOP – Fiverr Website Project Task Creation (ClickUp)

🎯 Objective

Create a single, repeatable system for setting up Fiverr website projects in ClickUp so no critical detail is missed and every team member works from the same source of truth.

🧱 Scope

This SOP applies to all Fiverr website development projects without exception.

🛠️ Tool Used

  • ClickUp (Task Template: Client's Fiverr Username – Project Type)

🧭 Step-by-Step Process (With Screenshots)

Follow these steps in the same order every time. Insert the relevant screenshot under each step when documenting.

🔹 Step 1: Click + Task

  • Go to the correct Fiverr Website Development list
  • Click + Task (top-right)

Screenshot: Task button highlighted

![][image1]

🔹 Step 2: Select the Approved Task Template

  • From Pinned Templates, select:
    Client's Fiverr Username ( Project Type – Pages # ) ( Country )
  • Do NOT create a blank task

Screenshot: Template selection dropdown

![][image2]

🔹 Step 3: Open the Newly Created Task

  • Once the task is created, click Open
  • You must complete all required fields before moving the status

Screenshot: Open task button

![][image3]

🔹 Step 4: Rename the Task (Mandatory)

Rename the task using this exact format:

Client’s Fiverr Username ( Project Type – Pages # ) ( Country )

Example:

johnsmith123 ( Project Type ( Need to be Added by Project Manager ) – 5 Pages) (United States)

Screenshot: Task title edit

![][image4]

🔹 Step 5: Add Google Drive Link

Under Project Files & Chat:

  • Paste the main Google Drive folder link

This folder is the single source of truth for:

  • Assets
  • Credentials
  • References

Screenshot: Drive link field

![][image5]

🔹 Step 6: Add Subdomain

Under Subdomain:

  • Add the development subdomain once created

Example:

clientname.upastra.site

Screenshot: Subdomain field

![][image6]

🔹 Step 7: Add Client’s Final Domain

Under Client’s Domain:

  • Add the live domain once access or transfer is confirmed

Used for:

  • QA
  • SEO checks
  • Final delivery

Screenshot: Client domain field

![][image7]

🔹 Step 8: Add Inspiration Websites & Notes

Under Inspiration Websites:

  • Paste all reference links shared by the client
  • Add short notes if required (layout, colors, structure)

Keep it short and clear.

Screenshot: Inspiration websites field

![][image8]

Like This as well: Any notes based on the inspiration given by the client.

![][image9]

🔹 Step 9: Verify Watchers

  • Open Followers / Watchers
  • Confirm core team members are already added by template
  • Do NOT remove watchers

Screenshot: Watchers panel : It has all of the Managers Admin And Project Completion, Closer Members.

![][image10]

🔹 Step 10: Update Task Status

  • Only after all above fields are filled
  • Move task to the appropriate next status (e.g. Under Review )

Screenshot: Status changed to Under Review

![][image11]

🔍 Quality Check (Before Moving Status)

Before changing the task status from Not Response / Ready to Start:

Ensure ALL are filled:

  • Correct task title
  • Drive link added
  • Subdomain (if created)
  • Client domain (if available)
  • Inspiration links (if shared)

🟡 Golden Rule

If any required field is missing, the task is considered INCOMPLETE — even if work has started.

This SOP exists to protect speed, clarity, and quality. Follow it strictly.

Back to top